RULES/GUIDELINES FOR COMMUNITY ROOM

1. Use of the Community Room is coordinated through the Town Clerk, with concurrence of the Town Board.  The Town Board reserves the right to refuse use of the building to any group.

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2. Keys to the Community Room are signed out from the Town Clerk.

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3. The use of tacks, push pins, staples or any other adhesive is not permitted for use on the walls of the Community Room.

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4. No smoking is permitted in the building.

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5. No alcoholic beverages whatsoever are permitted on the premises of Town of Cambria property.

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6.   The capacity of the room is not to exceed 75 persons.

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7. Vehicles are to be parked in designated parking lot only, as per Town Ordinance.

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8. The room must be left as found (tables and chairs set up or taken down).  Tables and chairs should be lifted and carried, not dragged across the floor. 

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9. All “spills” (coffee, pop, etc.) to be cleaned thoroughly.  Entire room must be swept and damp mopped following use.  Brooms, dustpans, mops, buckets, etc., are in the closet next to the kitchen.  The bathrooms must be cleaned thoroughly, as well.  

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10. All debris must be picked up and disposed of properly, and all garbage receptacles emptied.  The user of the Community Room is responsible for taking the garbage with them upon leaving the building.

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11. The kitchen appliances may only be used to keep food warm or cold, not for actual food preparation.  Any food spills in or on the stove or refrigerator must be cleaned properly.  The sink and strainer must be cleaned, as well.

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12. Supplies for cleaning the kitchen are provided.  All other items necessary for your use of the facility (plates, napkins, glasses, coffee, tea, food, etc.) must be brought in and removed entirely after use of the facility.

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13. Minors are not permitted to use the facility unless under the direct supervision of an adult at all times.

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14. The telephone is for emergency use only.

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15. Heat for the Community Room may not be set above 70 degrees Fahrenheit.  The air conditioner may not be set below 75 degrees Fahrenheit.  At the end of the event, the thermostat must be set at 62 degrees Fahrenheit.

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16. Lock all doors and windows at the close of the event.  Clean fingerprints off glass entrance doors when necessary.

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17. Immediately following the event, or no later than the next working day, return the key.  Key may be dropped in the night deposit box outside the Town Hall entrance.  The Community Room will then be inspected for any damage and for compliance with Rules/Guidelines, etc.

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18. For any problems with the mechanical elements of the room that need immediate attention, phone Randy Shoop at 570-2333.  All other problems should be reported to the Town within 24 hours.

Click on these links to open the Community Room Application, the Departure Checklist, and the Gazebo Use form (if applicable) in Adobe Acrobat format.  The checklist is to be completed and returned after your event.  Print and mail the application along with a check or money order in the amount of $75, payable to the Town of Cambria, to the following address.

Cambria Town Clerk

4160 Upper Mountain Rd
Sanborn, NY 14132-9416

Or fax to:  716-433-7164

If you do not have Adobe Acrobat Reader click for a free download.

Arrangement for key pick-up should be made with the Town Clerk. Key may be picked up on the day of the event or on the Friday prior to a weekend event. Return key and Departure Checklist in the Night Depository Box.